Annex A2.C: Major and minor changes to entities

CHANGES AFFECTING ALL ENTITIES

STATUS

Relocation of entity from one country to another

Approval (letter of support required)

Relocation of entity within a country

Notification required

Relocation of entity staff

Notification required

Change of primary funders

Notification required

Change of registered name

Approval

Significant reduction in resources available (e.g. drop of more than 20%)

Notification required

Significant increase in resources available (e.g. rise of more than 20%)

Notification requested via monitoring form

Closure of entity

Approval

Change of legal status or governance (e.g. registering as a company or charity)

Approval

Change of status to a Cochrane-Campbell entity

Approval

Closure of a sub-group, satellite or branch: Parent entity must give reasons explaining why they require deregistration. The Centre Director  (for a CRG satellite, Field sub-group, or Methods Group sub-group) or the Ombudsman (for a Centre Branch) will, if required, facilitate negotiation and communication between the parent entity and the sub-group, satellite, or branch. The sub-group, satellite or branch always has the right to go to the Ombudsmen if they disagree with the final decision.

Approval

Change of elective core function 

 Approval

CHANGES AFFECTING CRGs ONLY

STATUS

Change of Co-ordinating Editor or addition of a joint or deputy Co-ordinating Editor (please send a CV and also notify the Co-ordinating Editors’ Executive. Suitability of the applicant will be judged by the Co-ordinating Editors' Executive.)

Notification required

Change of Managing Editor

Notification required

Change of editors or other members of staff (for staff with the role ‘super user’ in Archie, please see above)

Notification requested via monitoring form

Change of scope of CRG

Approval

Merger with another CRG

Approval

Significant changes in editorial practice

Notification requested via monitoring form

Establishment of satellites (letter of support required from the reference Cochrane Centre of the country where the satellite will be located, and the country where the editorial base is located. Also, a structure, workplan, and communications strategy are required)

Approval

CHANGES AFFECTING CENTRES ONLY

STATUS

Change of Centre Director or addition of a deputy or joint Director (please send a CV. Suitability of the applicant will be judged by the Centre Directors' Executive.)

Notification required

Change of other members of staff (for staff with the role ‘super user’ in Archie, please see above)

Notification requested via monitoring form

Change of special function

Approval

Change of a Centre Branch Director

Notification required

Establishment of Branches (letter of support required from the reference Cochrane Centre of the country where the Branch will be located, and from entities based in the country where the Branch will be located. Also, a structure, workplan, communications strategy, and CV for the person leading the Branch are required)

Approval

CHANGES AFFECTING FIELDS AND THE CONSUMER NETWORK ONLY

STATUS

Change of Co-ordinator/Convenor or addition of a deputy or joint Co-ordinator/Convenor (please also notify the Fields’ Executive and send a CV to the MaRC)

Notification required

Change of other members of staff (for staff with the role ‘super user’ in Archie, please see above)

Notification requested via monitoring form

Change of registered scope

Approval

Merger with another Field

Approval

Establishment or change to new or ongoing bursary schemes

Notification required

Establishment of sub-groups (letter of support required from the Field concerned, the reference Cochrane Centre of the Field concerned, and the reference Cochrane Centre of the country where the sub-group will be located. Also, a structure, workplan, and communications strategy are required)

Approval

CHANGES AFFECTING METHODS GROUPS ONLY

STATUS

Change of Convenor or addition of a deputy or joint Convenor (please send a CV and also notify the Methods’ Executive. Suitability of the applicant will be judged by the Methods' Executive.)

Notification required

Change of other members of staff (for staff with the role ‘super user’ in Archie, please see above)

Notification requested via monitoring form

Change of registered scope

Approval

Merger with another Methods Group

Approval

Establishment of sub-groups (letter of support required from the Methods Group concerned, the reference Cochrane Centre of the Methods Group, and the reference Cochrane Centre of the country where the sub-group will be located. Also, a structure, workplan, and communications strategy are required)

Approval