1.4.6 Criteria for inclusion in Archie and/or access to the Entity Website Builder

The Cochrane Operations Unit (secretariat@cochrane.org) is responsible for dealing with requests for inclusion of new entities, special and temporary groups in Archie, for dealing with requests for access to the entity website module of the Collaboration's content management system (CMS), and for considering exceptions that do not meet the criteria below.

Requests from ‘Possible’ entities should be put forward by the Director of the relevant reference Cochrane Centre, in accordance with established practice. This does not apply to the Steering Group’s advisory and working groups, which should be given an entry in Archie and/or access to the entity website module of the Collaboration's CMS on request.

A.  Criteria for inclusion in Archie

1. The contact details of intending Cochrane entities that have held at least one exploratory meeting (attended by a member of the Monitoring and Registration Committee) should be included in Archie, should be labelled ‘Possible’, and their Super User(s) should have access to Archie.
2. The contact details of intending Cochrane entities that have not held at least one exploratory meeting (attended by a member of the Monitoring and Registration Committee) should not be included in Archie, and they should not have access to Archie.
3. Collaboration-wide working groups reporting to the Steering Group should be included in Archie in the ‘Other’ category, if they request it, and their Super User(s) should have access to Archie.

B.  Criteria for access to the Entity Website Builder

1. All Cochrane entities officially registered with The Cochrane Collaboration should be given access to the entity website module of the Collaboration's content management system (CMS) (web@cochrane.org).
2. Collaboration-wide working groups reporting to the Steering Group should have access to the entity website module of the Collaboration's CMS if they request it.
3. ‘Possible’ Cochrane entities (i.e., groups of people who have held an exploratory meeting attended by a member of the Monitoring and Registration Committee) should have access to the entity website module of the Collaboration's CMS if they request it, so that they can prepare a website for use post-registration. The template for their site would contain a disclaimer stating that the site is ‘in preparation’ and that the group is not yet officially registered with The Cochrane Collaboration. The ‘Possible’ entity should not be given its final site address until after it has achieved official registration with The Cochrane Collaboration via the Monitoring and Registration Committee.
4. Any group of people not officially registered with The Cochrane Collaboration should not have access to the entity website module of the Collaboration's CMS, as the Cochrane logo is an integral feature of this software, and people would be misled into thinking that the group is officially part of The Cochrane Collaboration.
5. The Cochrane Operations Unit (secretariat@cochrane.org) is responsible for considering exceptions that do not meet the above criteria, put forward by the Director of the relevant reference Cochrane Centre.