Discussion lists

The Cochrane Collaboration uses e-mail discussion lists as its main means of communication. A number of mailing lists exist, for example:

  • AusInfo - for people in Australasia and South-East Asia.
  • Authors - for contact authors of published Cochrane Reviews.
  • CBDs - for Centre and Branch Directors.
  • CLUG - Cochrane Library Users' Group, for improving the content and design of The Cochrane Library.
  • Consumers - for those involved in the Cochrane Consumer Network.
  • MEs - for Managing Editors of Cochrane Review Groups (formerly Review Group Co-ordinators).
  • RevMan - for those preparing Cochrane reviews with the RevMan software.
  • TSCs - for Trials Search Co-ordinators.
Other discussion lists exist to meet the needs of specific groups within The Cochrane Collaboration (e.g. Cochrane Centres). If you are involved in The Cochrane Collaboration and have access to email you are strongly urged to subscribe to the CCInfo list. There is no cost involved.

Discussion lists - how they work

Discussion lists are automated systems which make for efficient sharing of information among people with a common interest. Some discussion lists are 'moderated': this means that a message sent to a moderated list is seen first by a moderator, whose responsibility is simply to prevent junk or obscene e-mails reaching the list members. The moderator looks briefly at the message to make sure it is neither junk nor obscene, and then forwards it to the people to whom it was addressed. If you send a message to a moderated list of which you are yourself a member, the message will reach its destination directly without first being moderated. If you send a message to a moderated list of which you are not a member, you will receive an automatic response telling you that your message is "awaiting moderator approval". If messages are legitimate, the moderator simply forwards them on to the list members.

Each discussion list has two email addresses, and it is important that you select the correct address for your purpose:

  • The system address: the address to which you send commands to interact with the system (e.g. to subscribe to or unsubscribe from a list, or to get information about a list).
  • The list address: the address to which you send items intended for distribution to the other subscribers.

The system address

When you first subscribe, your email is handled automatically by the list server system. It looks for the 'subscribe' (or 'join') command and the name of the list you wish to join. It extracts your email address and your name. It adds these to the list of subscribers and sends an email to you to confirm your subscription.

Most listserver systems will respond to a range of commands which allow you to:

  • choose whether you are sent a copy of items which you send to the list.
  • choose whether you want all the items from the list each day packaged into a single email (the 'digest' option).
  • tell the system of a change of email address.
  • obtain a listing of all the other subscribers to a list.
  • tell the system not to send you any items temporarily (e.g. while you are on holiday).

To find out what commands a system can handle, send an email to the system address with the word 'help' in the body of the message. The system will send back a list of commands and how to use them. The system addresses for the Cochrane lists can be found here.

The list address

If you wish to send a message to one or more of the registered entities within The Cochrane Collaboration, these are the relevant list addresses:

mes@lists.cochrane.org (Cochrane Managing Editors, formerly RGCs)
fields@lists.cochrane.org (Fields/Networks)
methods-groups@lists.cochrane.org (Methods Groups)
centres@lists.cochrane.org (Cochrane Centres)
consumers@lists.cochrane.org (Consumer Network)
csg@lists.cochrane.org (Cochrane Collaboration Steering Group)

Guidelines

  • When replying to an item from the list, choose whether it is more appropriate to reply only to the original sender or to the whole list. Check before you hit 'Send', and try to avoid adding to people's email overload by sending them unwanted or duplicate emails.
  • When replying to the list, make the context of your reply clear by including relevant sections of the original message.
  • Keep your language clear and simple - discussion lists are international and English is not the first language of many subscribers.
  • Be friendly, patient and positive. Those struggling to master email, and new subscribers to the list, will appreciate the friendly help of the more experienced. Take advantage of the list to build good working relationships.
  • If your email address is out of action for some reason and mail from the listserver cannot be delivered, some systems will automatically cancel your subscription. If you suspect this has happened, subscribe again. The system will tell you if you are already on the subscriber list.


AusInfo

AusInfo is managed by the Australasian Cochrane Centre and is the main list for news of Cochrane activities in Australasia and South East Asia. AusInfo is a moderated list (i.e. all items are checked for suitability before being distributed to subscribers), and contains announcements of training events, meetings, national and regional initiatives, funding opportunities, and items of local interest. Messages are compiled into a single digest and circulated every two to three months.

This list has a web interface which is the preferred means of subscribing.

AusInfo list web page: http://www.cochrane.org.au/ausinfo


Authors (Contact Authors of Cochrane Reviews)

This list enables the Cochrane Collaboration Steering Group and its sub- and advisory groups to communicate directly with contact authors. The list is only used to pass on information - in that sense it is not a 'discussion' list. The email addresses of contact authors for the 'Authors' mailing list are currently taken from the Parent Database rather than from the Information Management System. They are updated every quarter, based on the information submitted through CRG modules. Only the Author representative on the Steering Group can send emails directly to this list; he or she screens all other messages addressed to the list. When this person sends a message to the 'Authors' list with a copy to the 'MEs' list (the CRG Managing Editors' list), the Secretariat collates any bounced email addresses and forwards them to the Nordic Cochrane Centre, which notifies the appropriate ME so that those email addresses can be updated in the Group's module before the next module submission.


CBDs - Centre and Branch Directors

General information
This discussion list, for Centre and Branch Directors (CBDs), is for sharing questions and ideas, and making announcements.

Who should subscribe?
Directors of all Cochrane Centres and Branches are members of this list. Centre and Branch Directors may also wish to subscribe an additional person, such as a Co-Director, Associate Director or similar, to the list.

To send a message to the list, address your email to: cbds@lists.cochrane.org

If you prefer to subscribe by email rather than use the web page, send an email to cbds-request@lists.cochrane.org
In the body of the message put: subscribe
If you want to specify a particular email address, the command is
subscribe address=<email-address>
(fill in your email address, eg: subscribe address=fred@abc.edu)
That's all. Don't fill in the subject or add a signature. Send it.



Cochrane Library Users' Group

Your opinions and suggestions are welcomed, via this list, for improving the content and design of The Cochrane Library. To subscribe to the CLUG list, go to the following web page: http://lists.cochrane.org/mailman/listinfo/clug and add your name and email address as instructed. 


Consumers

The Consumers list serves all those involved in the Cochrane Consumer Network.

This list has a web interface which is the preferred means of subscribing, unsubscribing, accessing the list archive, and setting options.
Note:
postings to the list are still delivered to you by email.
Consumers list web page: http://lists.cochrane.org/mailman/listinfo/consumers

To send a message to the list, address the email to: consumers@lists.cochrane.org

If you prefer to subscribe by email rather than use the web page, send an email to
consumers-request@lists.cochrane.org
In the body of the message, or in the subject line, put: subscribe
If you want to specify a particular email address, the command is
subscribe address=<email-address>
(fill in your email address, eg: subscribe address=fred@abc.edu)
That's all. Don't fill in the subject or add a signature. Send it.

 


MEs – for Managing Editors of Cochrane Review Groups 

General information

The Managing Editors (MEs) Mailing List was established to support communication, resource sharing, initiatives and ideas within the Cochrane ME/Assistant ME (AME) community.

Who may subscribe?

The list is open to MEs and AMEs in Cochrane Review Groups. In addition to MEs and AMEs: Jini Hetherington and Claire Allen (Cochrane Operations Unit); Harriet MacLehose (Manager, ME Support) and Jessica Thomas (Information Management System Team Leader) are subscribed because of the support they may be able to provide to its members.

If you think you should become a member of this list, or should be removed (if you cease to fulfill the role of ME or AME), please contact the COU.

How to send messages to the list:

Address your email to: mes@lists.cochrane.org.

The MEs list is 'moderated', which means that a message sent to the list by a non-member will be checked first by a member of COU staff, in order to block any junk or obscene messages.

ME list archives:

Members may access archived discussions at: http://lists.cochrane.org/mailman/private/mes/.

ME Discussion Forum

MEs are also encouraged to subscribe to the ME Discussion Forum, available from:

http://www.cochrane.org/forums/forums-role/managing-editors


RevMan 

Subscribers are given the opportunity to seek help from other users and the program developers. To be kept up to date with new releases or be warned of recently discovered problems visit http://ims.cochrane.org/revman.

This list has a web interface which is the preferred means of subscribing, unsubscribing, accessing the list archive, and setting options. Note: postings to the list are still delivered to you by email.
RevMan list web page: http://lists.cochrane.org/mailman/listinfo/revman

To send a message to the list, address your email to: revman@lists.cochrane.org
If your message involves a query about RevMan, indicate which version of RevMan you are using.

To subscribe to the list by email rather than using the web page, send an email to
revman-request@lists.cochrane.org
In the body of the message, or in the subject line, put: subscribe
If you want to specify a particular email address, the command is
subscribe address=<email-address>
(fill in your email address, eg: subscribe address=fred@abc.edu)
That's all. Don't fill in the subject or add a signature. Send it.


TSCs

General information
The TSCs Mailing List was established to support communication, resource sharing, initiatives and ideas within the Cochrane Trials Search Co-ordinators (TSC) community.

Who may subscribe?
The list is open to TSCs and Assistant TSCs in Cochrane Review Groups, Fields, and Centres.

How to send messages to the list:
Address your email to: tscs@lists.cochrane.org

TSC list archives:
Available via login at: http://lists.cochrane.org/mailman/private/tscs/

TSCs are also encouraged to subscribe to the TSC Discussion Forum, available from: http://www.cochrane.org/forums/forums-role/trials-search-coordinators


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Updated on: December 1, 2014, 12:15